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Current Opening

Executive Assistant

Job Overview:
As the Executive Assistant to the President, you will play a pivotal role in supporting the President in
all administrative and coordination related tasks. You will be embedded as a critical member of the
team, taking on responsibilities beyond just a supportive administrative role. Your commitment to
confidentiality, combined with your analytical skills and professional demeanor, will make you an
invaluable asset to our team.
Key Responsibilities:

  • Manage the President’s complex and constantly changing calendar, ensuring all appointments
    and meetings are scheduled efficiently.
  • Handle a busy inbox, prioritizing and flagging urgent emails for the President.
  • Coordinate travel arrangements, including flights, hotels, and car services, and provide detailed
  • Draft, design, edit, and process various written materials, including correspondence and
  • Plan, organize, and coordinate offsite events and meetings for high-profile stakeholders and
    departmental gatherings.
  • Plan and record the details of department meetings, ensuring all material is organized and ready
    in advance.
  • Prepare, submit, and track detailed expense reports on behalf of the President.
  • Maintain and update client and stakeholder contact information.
  • Act as a liaison between the President and external clients, ensuring seamless communication.
  • Handle confidential information with utmost discretion.
  • Attend meetings with the President to take minutes and follow up on action items.
  • Travel with the President to events where required to assist in the prepping and planning of
    speaking engagements, panels, and other appearances.
  • Gather content at events for social media and other promotional purposes, ensuring the
    President’s engagements are well-documented and shared.
  • Perform other strategic tasks and duties as assigned.
  • Minimum of 5+ years of experience as an executive assistant, preferably supporting top-tier
    executives in a fast-paced environment.
  • 2 years of experience in coordinating events.
  • Completion of an undergraduate degree or college diploma in Business Administration.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and advanced Adobe
    Skills and Competencies:
  • Excellent time management skills with the ability to multitask and manage completng priorities.
  • Strong verbal and writen communication skills.
  • Detail-oriented with a strong work ethic and a client service orientation.
  • Ability to handle confidential information with discretion and professionalism.
  • Proven experience in web-based research and the ability to identify and correct errors in various
  • Self-motivated, adaptable, and able to thrive in a dynamic, diverse work environment.
  • Strong interpersonal skills, with the ability to build relationships with internal and external
    stakeholders at all levels.
    Benefits and Compensation:
  • Employee Benefits – HSA Account
  • Professional development hours
  • Monthly cell phone bill credit
    Location: Hybrid, Onsite location in Windsor ON
  • Application Process:
    Interested candidates will use the apply link to apply through our online application portal. Please
    submit your resume and cover letter by October 3rd, 2023.
    The duties and responsibilities listed in this job description are not exhaustive and may be subject to change based on the needs of the department and company. Build a Dream is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Should you require accommodations during the requirement process please contact info@webuildadream.com and we will work with you to meet your needs.

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